Weekly Settlement
The Weekly Settlement Report lists Previous Balances from last invoice period, EFT payments, cancels, net sales, sales commission, cashed other, promotions, administration fees, adjustments and amount due information for given invoice period and retailer. Use to verify invoice period financial data for specified retailer.
- Tracks lottery accounting
- Lists amount being charged or deposited into the lottery account for a given week
- Lottery Accounting Week Starts Sunday & Ends Saturday
- Electronic Funds Transfer (EFT) sweep every Tuesday
- Can be generated for up to 180 days back
- Input 8-digit date or send for current week
- Current will be the previous Sunday à Saturday (print example)
- Lists balance from previous week
- “Total Due” in first section of report is the EFT sweep total for given week
- Sum of “Draw Games Due” and “Scratch Due” for the given week
- Totals come from draw games sales, payouts, and settled packs
Retailer must enter the date of which the report will be pulled.
Please Note: Weekly Settlement Reports require a full week of data. If in the middle of a current week, the previous week’s numbers will be pulled.
Weekly Settlement Report Overview
Report Information
- Previous Balance. Balance from the previous week
- Payments. Payments made on the previous week’s balance
- Balance forward. Balance after last week’s payment
- Draw Game Due. Total amount due from draw game items listed in the draw games section below
- Scratch Due. Total amount due from scratch items listed in the scratch section below
- Total Due -Total amount due
- Draw Due plus Scratch Due
- Total balance due for current closed week
- Draw Games
- Sales
- Total sales for draw games sold from retailer
- Quantity of tickets sold and total dollar value
- Will combine sales for retailers with multiple terminals
- Cancels
- Any draw games that were canceled on the main terminal
- Quantity of tickets canceled and total dollar value
- Powerball, Mega Millions, Cash Pop, and promotional tickets cannot be canceled
- Negative value shows credit going back to the retailer
- Net Sales
- Draw games sales minus any cancels
- Net quantity of tickets and total dollar value
- Total sales comm
- Sales commission from draw games sales
- Negative value shows credit going back to the retailer
- Pays
- Total pay outs for draw games
- Quantity of draw game tickets paid and total value
- Negative value shows credit going back to retailer
- Free TKTS Issued
- Free tickets produced as a promotional item
- Free tickets produced during Happy Hour or similar promos
- Free tickets produced using coupons
- i.e. Buy One, Get One Free
- Free Hit5 Replay
- Free Hit5 tickets produced
- Free Hit5 replay is bottom tier prize for Hit5 Draw Game
- Free Hit5 tickets produced
- Admin Fee
- Weekly fee for selling lottery
- Includes equipment rental, maintenance of equipment, supplies, etc.
- Adjustments
- Debit Card Transactions
- Draw game purchases made on vending terminals using a debit card
- Only for retailers with a vending terminal
- Will not track debit purchases made on the retailer’s POS system
- Quantity of transactions and total dollar value
- Draw game purchases made on vending terminals using a debit card
- Draw Game Due
- Total amount due for all draw game items
- Adjusts for any credit owed to the retailer
- Total amount due for all draw game items
- Sales
- Scratch
- Packs Settled
- Packs that have reached the payment threshold
- 50 days from activation or 80% winning tickets validated
- Quantity of settled packs and total dollar value
- Packs that have reached the payment threshold
- Partial Return
- Activated or settled tickets that have been returned to the lottery sales rep
- Ticket reaches the end of activation and is picked up by lottery reps
- Retailers are given credit for any unsold tickets
- Ticket reaches the end of activation and is picked up by lottery reps
- Quantity of ticket packs and total dollar value
- A negative value shows credit going back to the retailer
- Activated or settled tickets that have been returned to the lottery sales rep
- Sales Comm
- Sales commission for scratch tickets sold
- A negative value shows credit going back to the retailer
- Pays
- Total payouts for scratch tickets
- Quantity of tickets paid and total dollar value
- A negative value shows credit going back to the retailer
- Adjustments
- Debit Card Trans
- Scratch ticket purchases made on vending terminals using a debit card
- Only for retailers with a vending terminal
- Will not track debit purchases made on the retailer’s POS system
- Quantity of transactions and total dollar value
- Scratch ticket purchases made on vending terminals using a debit card
- Scratch Due
- Total amount due for all scratch ticket items
- Adjusts for any credit owed to retailer
- Total amount due for all scratch ticket items
- Packs Settled
Week to Date / Weekly Activity Report
- Breaks down Draw and Scratch transactions
- Does not track the individual scratch ticket sales
- Can generate reports for up to 180 days back
- Lists draw game sales and separates by game
- Separates payout totals by draw and scratch
- Lists cancellations and promotions
- Provides accounting information for the week
- Report will run from 12:00am on Sunday-11:59pm on Saturday
- Can be printed at any time throughout the week
- Will continue to total sales throughout the week
- Cannot print sales from specific time of day
- Can be printed up to 6 months back, if needed
- Enter date within week (Sun- Sat) needed
Generating and Running Weekly Activity Reports:
Press Current Week to Date to run a report for sales throughout the current week. Retailers can also press Previous Week to generate a report for a previous week’s sales.
Retailers will need to enter a specific date when running a previous week’s activity report. The report will include sales for the week leading up to the date selected.
Weekly Activity Report Overview:
Report Information
- Sales
- Draw Games [All Draw Games]
- Includes quantity of tickets and dollar values
- Does not include any scratch ticket sales
- Total Sales
- The sum of all draw sales from the lottery terminal
- Includes total quantity and dollar value
- Draw Games [All Draw Games]
- Cancels
- Any draw game tickets that have been canceled
- Mega Millions, Powerball, and Cash Pop cannot be canceled
- Tickets must be canceled before draw sales closure
- Retailer will be automatically refunded for any canceled tickets
- Canceled tickets will still appear in “Sales” section of report
- Any draw game tickets that have been canceled
- Promotions
- Free Tickets
- Draw game tickets produced using lottery coupons
- i.e. Buy One, Get One Free Coupon
- Draw game tickets produced using lottery coupons
- Free Hit5 Replay
- Free Hit5 ticket produced from scanning a winning Hit5 ticket
- Bottom tier prize for Hit5 is a free Hit5 ticket
- Free Tickets
- Total Paid
- Total of draw game tickets paid out
- Does not include any payouts of scratch tickets
- Includes quantity of tickets and total dollar value
- Total of draw game tickets paid out
- Commissions
- Total commissions from draw ticket sales
- Does not include any commissions from scratch ticket sales
- Draw Game Net
- Total Sum for all draw games items
- Scratch Cash Summary
- Settled Packs
- Packs that have reached the settlement threshold
- 50 days since activation or 80% validated (paid out)
- Will show quantity of packs and dollar value
- Will not be charged for settled packs until Tuesday’s EFT withdrawal
- Contact Lottery Rep for any questions or issues with settled packs
- Packs that have reached the settlement threshold
- Commissions
- Commissions for scratch ticket sales
- Does not include any draw game commissions
- Return Tickets
- Tickets that have been returned by the Lottery District Sales Rep
- Includes quantity and total dollar value
- Tickets that have already been settled (been paid for)
- Receive credit back for any unsold tickets
- Tickets past validation (older tickets)
- Contact Lottery Rep for any questions or issues with return tickets
- Tickets that have been returned by the Lottery District Sales Rep
- Pays
- Total of scratch tickets paid out
- Does not include any payouts for draw game tickets
- Includes quantity and total dollar value
- Total of scratch tickets paid out
- Scratch Net
- Total Sum for all Scratch ticket items
- Adjustments
- Debit
- Debit sales from the vending machine
- Will only show sales information for retailers with vending machine terminals
- Quantity of sales and total dollar value
- Debit sales from the vending machine
Daily Sales
Week to Date
Weekly Settlement
Winning Numbers
All Winning Numbers
Previous Pick3
Winning Numbers
Retailer Information
Draw Game
Validations
Commissions
Claim Instructions
Jackpot
Draw Games
Clerk
Promo Draw
Redeem Coupon
At any given time, the lottery may run a promotion that generates a free Draw Game. These coupons can be scanned and redeemed at any GT-1200.
Redeeming Coupons:
- Retailers can navigate to the Redeem Coupon Button by pressing the Draw Games Functions button then Redeem Coupon.
- Once the Redeem Coupon Button is pressed, a new screen will appear guiding Retailers to Scan the Coupon or Enter the Coupon’s Serial Number.
- After scanning Coupon’s barcode or entering the serial number, the GT-1200 will bring the Retailer to the purchase screen of the Draw Game for that promotion where the player’s free ticket and wager created.
- Press Manual Entry or Quick Pick to complete transaction.
Example of Coupon:
Note: Washington’s Lottery coupons will typically have instructions listed on the back. Retailers should follow these steps as indicated.